Round Lake Area Education Foundation Grant Making Procedures and Policies 2019-2020
Grants are requested by application may be accessed via our Online Grant Application. Grants will be allocated three times during the school year. Please make sure you follow the schedule noted below to assure consideration of your grant application.
Staff considering submitting an application for a grant must review the proposal with the principal of their building. The principal reviews to make certain the request supports standards goals for the district, supports student achievement, and is not already funded in the school budget. The principal may also request additional information or clarification as needed. Once the principal approves, the applicant will check that this step is completed before electronically sending it to the district.
After the principal approves the proposal, the grant is submitted electronically for district review and approval to the address designated in the application. Depending on grade level, the application is then routed to either:
Beth Kiewicz Dr. Kurt Rohlwing Director of Elementary Education Director of Secondary Education firstname.lastname@example.org email@example.com
The grant is then reviewed by administrative designee to be certain the request meets state standards, supports district goals, and cannot be funded by any source within the district budget. The administrative designee may also request additional information or clarification as needed. If approved, it goes on to the Grants Committee for evaluation and recommendation to the Foundation Board. RLAS-116 Education Foundation Grant Ranking Criteria The Grants Committee will use the following ranking criteria method to evaluate grants. There are a possible of 10 total points received under the following criteria for grants under consideration.
2 possible points for unique and innovative 2 possible points for individual student impact 2 possible points for sustainability, durability, and continuity 2 possible points for collective impact of the program - multiple classes/number of students involved? Credit hours earned? 2 possible points for alignment with Foundation goals and mission Awards must have a minimum Average of 7 (seven) or better to be considered.
RLAS-116 Education Foundation Grant Discussion Procedures We open each review with pros and cons of each request; share total points awarded by each evaluator and establish an average score. The time frame for discussion is 15 minutes for pros and cons then an additional 5 minutes to share scores and determine the averages. This time limit may be amended by a vote of the committee. If a grant applicant is recommended by the Grants review committee, it goes to the board for confirmation.
RLAS-116 Education Foundation Procedures for Approved Grants When approved, Grants Chairman notifies the following people of the award: teacher receiving award, copying principal, Foundation Treasurer and Director of Engagement and Community Relations.
Grant awardee submits purchase order through the building principal to the District, District pays the invoice. Purchase order is submitted to the Foundation Treasurer for reimbursement.
The Director of Engagement and Community Relations sets up formal presentation at school’s earliest Staff Meeting. Foundation President awards certificate printed by Grants Chairman to the grant recipient at Staff Meeting, explains Foundation Grants to staff and encourages others to apply, reminding them of the mission of the Foundation.
RLAS-116 Education Foundation Grant Application Schedule September September 13, 2019 (Staff Submission Due Date) September 18, 2019 (District Approval Date) September 23, 2019 (Foundation Approval Date) December December 6, 2019 (Staff Submission Due Date) December 11, 2019 (District Approval Date) December 16, 2019 (Foundation Approval Date) March March 6, 2020 (Staff Submission Due Date) March 11, 2020 (District Approval Date) March 16, 2020 (Foundation Approval Date)
Grant Awardees are notified within 72 hours of approval or rejection.